Vendor Maintenance Specialist
National Veterinary Associates
Job Description
Job Title: Vendor Maintenance Specialist
Overview: The Vendor Maintenance Specialist is a critical member of the Accounts Payable team responsible for managing supplier master data and vendor setups in Oracle Cloud. This role ensures the integrity and accuracy of vendor information, supports compliance, and streamlines processes to maintain an efficient Accounts Payable function.
About: National Veterinary Associates is one of the largest and most respected communities of veterinary hospitals in the world, operating nearly 1,000 hospitals in North America, including in all 50 states, and caring for 8,000,000+ animals annually. NVA is backed by JAB Holding, a leading private equity firm. Each person who joins NVA is motivated by our mission to provide excellent, accessible care to improve the lives of animals and the people who love them. NVA has been extremely successful over its 25+ year history and we’re very excited about our next chapter as we work toward our shared vision of revolutionizing the pet care experience to provide more fulfilling lives for pets, their companions, and our team.
Key Responsibilities:
Supplier Data Management
o Review and maintain accurate supplier master data, including vendor setups, updates, and deactivations in Oracle Cloud
o Verify vendor information such as W-9s, tax identification numbers, and banking details for compliance with company policies
o Perform regular audits of supplier records to ensure data integrity
o Support Accounts Payable projects and initiatives as assigned
Stakeholder Communication
o Respond to vendor and internal inquiries in a timely and professional manner
o Collaborate with procurement, compliance, and accounting teams to address supplier-related issues
Compliance & Reporting
o Assist in 1099 preparation, including W-9 collection and verification
o Generate reports related to vendor activity and master data as needed
o Ensure compliance with company policies, procedures, and applicable regulations
Minimum Knowledge, Skills, and Abilities
o High school diploma required, Bachelor’s degree preferred
o 3+ years of Accounts Payable experience with a focus on vendor data management
o Experience working in a paperless or automated environment
o Strong attention to detail with proven ability to handle large volumes of data accurately
o Advanced proficiency in Microsoft Office (Excel, Word)
o Strong organizational and time management skills, with the ability to prioritize tasks in a fast-paced, deadline-driven environment
o Effective written and verbal communication skills
o Problem-solving skills and ability to work independently or as part of a team
o Strong work ethic and resourcefulness in identifying solutions
National Veterinary Associates is a leading global pet care organization united in the love of animals and the people who love them.
At NVA, we’re on a mission to improve the lives of pets and the people who love them. That starts by empowering our care teams. We nurture their growth with resources to practice medicine their way. Our network of 1,000 hospitals connects them to a community of professionals who share their passion so they can learn and grow together. Our national presence enables us to deliver technology and innovations that simplify work and expand care for all. At NVA, we're committed to your professional growth. We support your entire career journey, offering opportunities ranging from mentorship to ownership.
NVA offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.
