Executive Assistant
Ethos Veterinary Health
Job Description
Job Summary:
Ethos Veterinary Health is seeking an Executive Assistant to support our President and leadership team. This role is essential and highly visible as you will spend time collaborating with different departments/individuals across the company. Must be a team player with an enthusiastic attitude and a strong service orientation. Professional, self-motivated, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.
*This is a hybrid role based out of Austin, Texas.*
Responsibilities:
- Acts as point of contact between the executive and internal/external clients in a professional manner
- Manage complex calendars, scheduling and heavy email workloads of support teams and projects across multiple locations
- Schedule candidates for executive and leadership positions; this duty has a very critical timing factor. Hosts candidates through the interview process, ensuring a positive interview experience.
- Prepare internal and external documents and presentations (including researching, when appropriate) using templates and brand guidelines in MS Word, PowerPoint, and other tools
- Prepare drafts of internal communication to employees
- Process expense reimbursements and select vendor invoices
- Organize meetings on and offsite (including hotel rooms, conference rooms, AV equip, catering, set-up and post meeting cleaning across the Support Center);
- Help broader administrative team with company events
- Handles complex and frequently changing, travel arrangements
Skills & Qualifications:
- Proficient in Microsoft Suite of products (cloud-based Office365): Outlook, Word, Excel and PowerPoint; as well as tech savvy, ability to learn new technologies and applications
- Proficient with virtual work tools such as Zoom and Microsoft Teams
- Service orientated
- Ability to gain a thorough understanding of client needs, repeatedly delivers on commitments and is aware of broader perspectives to make suggestions
- Ability to identify problems and opportunities and shows good judgement when to make decisions in the handling of issues based on established guidelines or when to seek assistance; including those that involve sensitive and confidential information; sound judgment
- Demonstrates resourcefulness to develop solutions and alternatives in time-sensitive and high-pressure situations to adapt and adjust coverage as needed
- Ability to be proactive, self-motivated and anticipate needs
- Positive and professional communicator
- Ability to connect with staff (at all levels) to build credibility, trust and respect while working to accomplish goals
- Ability to handle office communication efficiently and effectively to a variety of different audiences with strong verbal, written and interpersonal skills; goal oriented
- Ability to complete a task ensuring information is complete and accurate; following up with others to ensure that commitments have been fulfilled and detailed records are kept; seeks out information to maintain or even streamline processes
- Strong attention to detail and time management
- Exceptional planning, organization and time management skills; able to set priorities, manage details and accurately follow through to meet all deadlines
- Ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast-paced environment
Education and Experience:
- High School education or equivalent required; BA degree desirable
- Requires 10+ years experience in the related area
*This role is not open to receiving agency candidates and any contingent submissions will not be honored. #LI-Hybrid
Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.
Our commitments to the industry, the profession, our teammates, and our patients, will not change, and in fact will be stronger than ever, as we forge new ground as this new dynamic community.
Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, EVH provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
Ethos Veterinary Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.
