Vendor Maintenance Specialist, NVA

National Veterinary Associates (NVA™) is the largest private owner of freestanding veterinary hospitals in the United States. NVA owns over 1,500 companion animal veterinary hospitals and boarding facilities worldwide. We have over 22,000 veterinary professionals that improve the well-being of patients by providing progressive and compassionate veterinary care. Our commitment in Finance is to provide financial reliability and security to ensure pets come first. We are looking to add another strong member to the NVA team to help sustain our rapid growth.

The Sr. Vendor Maintenance Specialist serves as a vital member of the Accounts Payable team, partnering closely with the Vendor Master Manager to oversee vendor onboarding and enhance processes that ensure an efficient and compliant Accounts Payable operation. This position is responsible for collecting and validating vendor documentation, integrating vendor data within Oracle Cloud, and ensuring adherence to company policies and supporting organizational compliance initiatives.  This role requires strong communication, project management skills and the ability to act as a liaison between vendors and internal teams to resolve issues.

Job Description:

Vendor Data Management

• Review and maintain accurate vendor master data, including vendor setups, updates, and deactivations in Oracle Cloud
• Verify vendor information such as W-9s, tax identification numbers, and banking details for compliance with company policies
• Perform advanced audits of vendor records, identifying trends, gaps, and potential control risks, recommend and implement corrective actions
• Serve as an escalation point for vendor master issues requiring expert analysis or judgement
• Support Accounts Payable projects and initiatives assigned

Stakeholder Communication

• Provide guidance to AP, Procurement, Finance, and field operations regarding vendor requirements and master data policies
• Respond to vendor and internal inquiries in a timely and professional manner using advanced knowledge and sound decision-making
• Collaborate with procurement, compliance, and accounting teams to address vendor-related issues

Compliance & Reporting

• Assist in 1099 preparation, including W-9 collection and verification
• Generate reports related to vendor activity and master data as needed
• Ensure compliance with company policies, procedures, and applicable regulations

Qualifications & Requirements:

• High school diploma required, Bachelor’s degree strongly preferred
• 5+ years of Accounts Payable experience with a focus on vendor data management
• Hands-on experience in Oracle Cloud (Fusion) Vendor maintenance strongly preferred
• Demonstrated ability to manage high volumes of complex data with exceptional accuracy and attention to detail
• Advanced proficiency in Microsoft Office (Excel, Word)
• Excellent organizational and time management skills, with the ability to prioritize and make sound decisions in a fast-paced, deadline-driven environment
• Strong written and verbal communication skills, with the ability to effectively interact with multiple levels of the organization and external vendors
• Proven problem-solving abilities, business acumen, and a proactive approach to identifying risks and recommending improvements
• Ability to work independently while exhibiting strong ownership, accountability and judgement

Compensation

The annual salary for the position is $65,000-$95,000